Modern
businesses look for ERP solutions to streamline their businesses to improve
business efficiency. For businesses dealing with material management, an ERP Software Material Inspection andReceipt Note functionality adds tremendous value when it comes to GRN and
material inspection.
Significance of GRN
Firstly,
Goods Receipt Note or GRN is the document that could be raised whenever goods
are physically collected in a storage area or warehouse or any specific
destination.
Whenever a
mid-sized or large enterprise has a requirement of goods, their procurement
team releases a purchase order to place an order for the goods. The Receipt
Note becomes a document of proof when the order is received by an authorised
personnel at the recipient’s location. The order specification such as the
quantity and description of the goods is clearly recorded in the receipt note.
Every company
has their own way of managing receipts. Reporting needs also vary from one business
to another. So, details of goods need to be documented accordingly.
Additionally, it is an essential document for payments when vendors raise their
invoices. Materials that are inspected for quality and accepted or returned due
to rejection also need to be documented.
Impact of GRN automation with ERP
software
Earlier, physical
receipt notes were signed by one or more authorized officers at the warehouse
or storage area. There were many inefficiencies in the physical receipt notes
that were used for materials management. The standard automated software is a
good place to start but have limitations when it came to solving
business-specific challenges.
Through a
well-implemented ERP platform, GRN can be managed digitally with real-time
tracking of goods. There is no scope of loss of records due to damaged or lost
physical receipts. Material inspection notes with the digitally signed
acceptance or rejection records by authorised inspectors make return of damaged
or unapproved goods much easier.
With
customized ERP for project-basedbusinesses, specific reporting needs of businesses were more effectively
fulfilled. Automated document processing in the ERP is used widely across industries
because of the convenience, transparency, and cost-efficiency it adds to the
entire process of business operations.
Whether it is
the procurement of goods within the country or outside the country, a
centralised ERP system gives all the necessary details on a single dashboard
for senior managers who need quick updates while on the move. Also, materials
can be ordered as much as needed with timely approvals and wastage can be
avoided through the ERP system.
Whenever
goods are received, inspectors get notifications and goods are not held in the
process. Any claims or discrepancies can be easily tracked with complete
details in an ERP system. Vendor issues can be managed in the ERP portal
itself. Most cutting-edge ERPs be it an ERPfor construction or for supply chain management, feature a self-managed
vendor portal that helps business owners or project managers to take care of
vendor profiling, bidding, payments, and complaints.
The ERP not only
organises the material management, but it also gives a clear picture of the
inflow and outflow of finances to manage payments, refunds,
and other accounting data. All the data records in an ERP system can be printed
or downloaded as per the needs of the business.
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Along with
material inspection and receipt note, OMNI SCM ERP offers features such as
material requisition, comparative offer statement, stock transfer, cash
purchase, subcontractor issue and more. To streamline your supply chain
functions, you can discuss the possibilities of the customizable OMNI ERP with
ERP experts by calling ________
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